AI Notes for Architects
How to Summarize Site Visit Reviews
Site visits are crucial in ensuring that a project is progressing according to the plan. Architects need to document observations and changes accurately to communicate with clients and contractors. Effective note-taking helps in tracking project milestones, identifying potential issues early on, and ensuring that all team members are aligned with the project's status. Structured notes can be easily referenced in future meetings or reports.
But what should you include in your meeting notes? We have compiled a list of key points to include in your meeting notes.
Key points to include in meeting notes for architects
- Meeting Identification: Who were the key participants in the site visit and what roles do they play?
- Project Overview: What is the purpose of the site visit and which project is being reviewed?
- Site Conditions: What are the current conditions of the site, including any noted hazards or obstructions?
- Design Considerations: Were there any design elements discussed that need revision based on site conditions?
- Construction Timeline: What updates or changes have been made to the project timeline during this meeting?
- Budget Concerns: Were there any financial concerns or budgetary adjustments discussed during the review?
- Regulatory Compliance: Did any regulatory issues come up that need to be addressed for compliance purposes?
- Stakeholder Feedback: Was there feedback from stakeholders that could impact project decisions moving forward?
- Next Steps and Actions Items: What are the immediate next steps and who is responsible for each action item following this meeting?
How to automate
But why take notes manually when you can use AI to do it for you? Today's AI can transcribe meetings, summarize key points, and even identify action items. Instead of being distracted by typing and writing notes, you can focus on the conversation.
Here's how:
- If you don't already have a voice recorder that allows you to customize your summaries, download LazyNotes from the App Store.
- Navigate to Settings > Meeting Templates and tap the + button.
- Copy/paste one of our templates and/or customize your own. Tap Save.
- Start your first recording and choose your new template any time during the call.
- Enjoy customized notes emailed right to your mailbox!