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AI Notes for Public Relations Managers

How to Summarize Press Briefings

Press briefings are crucial for conveying key messages and maintaining a positive image of the organization. It's essential to capture accurate and detailed notes during these meetings to ensure consistency in communication and media outreach. Effective note-taking helps PR teams track media questions, prepare responses, and align their strategies accordingly.

But what should you include in your meeting notes? We have compiled a list of key points to include in your meeting notes.

Key points to include in meeting notes for public relations managers

  • Meeting Identification: Who were the main speakers or officials involved in the press briefing?
  • Purpose of Meeting: What was the primary objective or topic of discussion during the briefing?
  • Key Announcements: Were there any major announcements or updates provided during the meeting?
  • Public Reactions: How did journalists and attendees react to the information presented?
  • Follow-up Actions: Were there any specific actions outlined that need to be followed up on after this briefing?
  • Media Questions Addressed: What were some of the key questions raised by media representatives, and how were they addressed?
  • Statistics/Data Shared: Was any significant data or statistics shared during the meeting, and what is their relevance?
  • Stakeholder Impact: How might the information shared in this meeting impact stakeholders such as investors, customers, or partners?
  • Clarifications Made: Were there any clarifications made regarding previous communications or misunderstandings in this briefing?
  • Next Steps: What are the anticipated next steps following this press briefing as discussed by officials?

How to automate

But why take notes manually when you can use AI to do it for you? Today's AI can transcribe meetings, summarize key points, and even identify action items. Instead of being distracted by typing and writing notes, you can focus on the conversation.

Here's how:

  1. If you don't already have a voice recorder that allows you to customize your summaries, download LazyNotes from the App Store.
  2. Navigate to Settings > Meeting Templates and tap the + button.
  3. Copy/paste one of our templates and/or customize your own. Tap Save.LazyNotes templates
  4. Start your first recording and choose your new template any time during the call.LazyNotes templates
  5. Enjoy customized notes emailed right to your mailbox!

More ideas for effective meeting notes for public relations managers