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AI Notes for Technical Writers

How to Summarize Documentation Reviews

Documentation reviews are crucial in ensuring accuracy and clarity in written materials. Good note-taking helps technical writers track feedback and implement changes efficiently. This practice ensures that documents meet quality standards and are consistent across different projects. Effective documentation is key to user satisfaction and reducing support inquiries.

But what should you include in your meeting notes? We have compiled a list of key points to include in your meeting notes.

Key points to include in meeting notes for technical writers

  • Meeting Identification: Who were the participants in the documentation review meeting?
  • Purpose of Meeting: What was the primary objective of this documentation review session?
  • Key Discussion Points: What were the main topics or sections of the document that were discussed?
  • Feedback and Suggestions: What specific feedback or suggestions were provided by participants during the meeting?
  • Action Items: Were there any action items identified, and if so, who is responsible for each?
  • Challenges Identified: Did any challenges or issues with the documentation come to light during the discussion?
  • Decisions Made: Were there any decisions made regarding changes or updates to be implemented in the document?
  • Deadlines and Timelines: Were any deadlines or timelines established for implementing changes to the documentation?
  • Follow-up Meetings: Was there a need for follow-up meetings, and if so, when are they scheduled to occur?
  • Additional Resources Needed: Was there mention of additional resources or support needed to complete revisions?

How to automate

But why take notes manually when you can use AI to do it for you? Today's AI can transcribe meetings, summarize key points, and even identify action items. Instead of being distracted by typing and writing notes, you can focus on the conversation.

Here's how:

  1. If you don't already have a voice recorder that allows you to customize your summaries, download LazyNotes from the App Store.
  2. Navigate to Settings > Meeting Templates and tap the + button.
  3. Copy/paste one of our templates and/or customize your own. Tap Save.LazyNotes templates
  4. Start your first recording and choose your new template any time during the call.LazyNotes templates
  5. Enjoy customized notes emailed right to your mailbox!